{"id":191,"date":"2012-06-20T07:04:57","date_gmt":"2012-06-20T10:04:57","guid":{"rendered":"http:\/\/www.oldstones.ca\/?page_id=191"},"modified":"2024-05-03T07:32:33","modified_gmt":"2024-05-03T10:32:33","slug":"minutes","status":"publish","type":"page","link":"https:\/\/www.oldstones.ca\/?page_id=191","title":{"rendered":"Minutes"},"content":{"rendered":"
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Old Stones Minutes-
\n24 April 2024
\nAnnual General Meeting<\/p>\n

Present:
\nLew Outhouse, Bill Curry, Norma Curry, Alex Blooi, Marilyn Ellis, Diane Rose, Gerry Curry, Nancy Curry<\/p>\n

Finances:
\nBill reported on the threatened loss of charitable status and the formal reinstatement of old stones as a charitable organization . A form was missed to maintain our status after Bev died and a further note was not received by Old Stones where the CRA threatened to withdraw our charitable status. Under direction of the board Bill hired Grant Thornton to help us file our back forms that were due which eventually had us maintaining our charitable status. The entire process took over two years as the initial incident had occured during Covid. Members reviewed a copy of the financial statement for 2023 And the society will be hiring Gloria at Grant Thornton to file the necessary forms for the tax year 2023.
\nAlex submitted his expenses for this coming year and a budget of $2000 for maintenance and grounds was submitted. Bill explained that he had applied on behalf of the society for a Yarmouth Municipal Heritage committee grant and we have been successful in obtaining it. This will go a long way to offsetting our expenses.
\nThe Board also puit in the Financial motion that Old Stones hire Grant Thronton to do the returns necessary for our Society, as currently the post of Treasurer is vacant.<\/p>\n

Alex moved adoption of the financial report, Marilyn seconded, passed unanimously.<\/p>\n

The Society discussed possible things to do to maintain public interest and we decided that a Removal Tour would be good in August, and also thought about articles and Facebook items that could be posted. Bill is working on the Removals sign that will go in the Calvinist Cemetery that we had voted on in 2020.<\/p>\n

Alex explained that the shed will need painting this summer and he has volunteers for the job. New flags have been obtained thanks to ouir MLA Zach Churchill. Don is doing lawn mower maintenance and did some as a donation to our Society as a thank you for the old lawn tractor we gave to him for parts.<\/p>\n

Marilyn Gave her two reports \u2013 several notes sent out as Correspondence and membership for 2023 stood at 20 members and one life member.<\/p>\n<\/div>\n<\/div>\n<\/div>\n

\n
\n
\n

Members are reminded that dues for 2024 are now owing \u2013 they can be paid online or in person to Marilyn or Bill.
\nA slate of officers and directors for 2024 was voted on:<\/p>\n

Officers:
\nChair- Bill Curry
\nVice -Chair- Susan Moores
\nSecretary- Norma Curry
\nTreasurer- vacant (the Chair has been dealing with financial matters with the Vice-Chair co- signing) We will hire Grant Thornton to file necessary financial forms<\/p>\n

Directors:
\nAlex Blooi- Grounds and Maintenance
\nMarilyn Ellis-Membership\/Correspondence
\nDiane Rose- Membership\/Correspondence John Allan
\nNancy Curry
\nLew Outhouse
\nGerry Curry<\/p>\n

Next Board Meetings will be in September and the normal financial Board meeting in November.<\/p>\n

Meeting adjourned at 3:05pm<\/p>\n<\/div>\n<\/div>\n<\/div>\n

\n

Board Meeting \u201cOld Stones\u201d<\/p>\n

Date- 17 February 2020
\nTime meeting started \u2013 1 p.m.
\nIn attendance \u2013
\nChair Bill Curry
\nVice-Chair
\nMaintenance & Restoration Chair Alex Blooi
\nVice chair of Maintenance and Restorations John Alan
\nTreasurer Bev Outhouse
\nRecording Secretary Norma Curry
\nCorresponding & Membership Secretary Marilyn Ellis
\nCorresponding & Membership Vice-Secretary Diane Rose
\nFund Raising Chair Susan Moores
\nFund Raising Vice-Chair
\nFinance Committee Chair Llewellyn Outhouse
\nOutreach Chair Bill Curry
\nArchivists Nancy Curry & Linda Campbell
\nPast Chair vacant<\/p>\n

Agenda accepted<\/p>\n

Regrets from Marilyn Ellis, John Alan<\/p>\n

Minutes
\nMinutes were read and approved.
\nBusiness arising from the minutes:<\/p>\n

Reports:<\/p>\n

Treasurer\u2019s report :
\nBev Outhouse<\/p>\n

Maintenance and Restoration
\n1. Feb. 18 2020
\nMAINTENANCE CHAIR REPORT.<\/p>\n

There has been little activity in our cemeteries.
\nThe tree that was blown over in the Free Will has been removed thanks to Don Deveau and Albert Hall for their assistance. Another tree is slated for removal in the same area. It is in danger of falling on one our grave markers. Looking forward to another mowing season.
\nAlex Blooi
\nMaintenance and Restoration Chair<\/p>\n

Membership
\nMembership dues are now due.<\/p>\n

Correspondence
\nA get well card was sent to Carole Frost.
\nMarilyn Ellis and Diane Rose<\/p>\n

Fund Raising
\nNo report this time.<\/p>\n

Archives
\nNo report this time.<\/p>\n

Finance Committee<\/p>\n

President and Outreach
\nBill read his report which was circulated<\/p>\n

New Business:<\/p>\n

1. Alex moved that money will be transferred into an investment fund. Linda seconded and the motion was unanimously passed.
\nThere will be a finance committee meeting to address this.
\n2. Organization details of fund raising were discussed. John will take the lead for the music event. Susan will lead the Heritage Day event and the yard sale. Committees will be formed to support the leads.
\n3. There was further discussion regarding a new treasurer.<\/p>\n

4. New members are welcome to join this society and attend the annual general meeting on April 27th, 2020 at 7 p.m. at the Port Maitland Fire Hall.
\nNew members can join on line through the Old stones website.<\/p>\n

————————————<\/p>\n

Board Meeting Old Stones<\/p>\n

Date- January 6, 2020
\nTime meeting started \u2013 1 p.m.
\nNumber in attendance \u2013
\nChair Bill Curry
\nVice-Chair
\nMaintenance & Restoration Chair Alex Blooi
\nVice chair of Maintenance and Restorations John Alan
\nTreasurer Bev Outhouse
\nRecording Secretary Norma Curry
\nCorresponding & Membership Secretary Marilyn Ellis
\nCorresponding & Membership Vice-Secretary Diane Rose
\nFund Raising Chair Susan Moores
\nFund Raising Vice-Chairs
\nFinance Committee Chair Llewellyn Outhouse
\nOutreach Chair Bill Curry
\nArchivists Nancy Curry & Linda Campbell
\nPast Chair vacant<\/p>\n

Agenda<\/p>\n

Regrets from Marilyn Ellis, Linda Campbell<\/p>\n

Minutes
\nMinutes were read and approved.
\nBusiness arising from the minutes:<\/p>\n

Reports:<\/p>\n

Treasurer\u2019s report :
\nBev Outhouse
\nJanuary 6 2020<\/p>\n

Maintenance and Restoration Report<\/p>\n

The mowing season has come to an end. The clearing of the south- west corner of the Calvinist cemetery was completed .The brush and alders were piled up and will be ready for shredding in the spring.
\nThe church sign in Free Will needs to be replaced. The posts are rotted and in danger of snapping off during the winter. The necessary materials will be ordered in April and work will begin weather permitting. The flag poles, panels and guest boxes will need a coat of paint. Hopefully the winter weather will be kind to our properties and cause little or no damage.
\nBrian Doan will be hired again this year to help with mowing etc.<\/p>\n

Alex Blooi
\nMaintenance and Restoration Chair
\nMembership Report
\nFor Old Stones
\nBoard Meeting
\nJanuary 6, 2020<\/p>\n

From our September 23rd membership report we had 55 members including our 4 Honorary Members and one Life Member.<\/p>\n

We are sorry to report the passing of one of our Honorary members, Hazel Trask, on October 26, 2019.<\/p>\n

To date we have 54 members including 3 Honorary members and one Life Member<\/p>\n

Respectfully Submitted,<\/p>\n

Marilyn Ellis ~ Membership Secretary<\/p>\n

Diane Rose ~ Membership Vice Secretary<\/p>\n

Correspondence Report
\nFor
\nBoard Meeting
\nJanuary 6, 2020<\/p>\n

Oct 29th. 2019 \u2013 Thank you cards were sent to our musicians (Frank Reeves and Graham Benvie) for entertaining us with music on Heritage Day.<\/p>\n

Oct 29th, 2019 \u2013 sympathy card sent to Doug Trask \u2013 passing of his wife, Hazel Trask, one of our Honorary members.
\n-sympathy card sent to Brian Trask and Family on the passing of his mother, Hazel Trask.<\/p>\n

Nov 12th, 2019 \u2013 \u201cThinking of you\u201d card was sent to Bev Outhouse.<\/p>\n

If there are any of our members or volunteers who need a card (sickness, sympathy, thank you, etc) please let us know\u2026by calling Marilyn at 902-649-2793 or Diane at 902-649-3143. Thank you.<\/p>\n

Respectfully submitted,<\/p>\n

Marilyn Ellis ~ Correspondent secretary<\/p>\n

Diane Rose ~ Correspondent Vice Secretary<\/p>\n

–<\/p>\n

Old Stones \u2013 Fundraising Report<\/p>\n

Meeting January 6, 2020<\/p>\n

The Wednesday morning group has met twice since the last board meeting and we have been discussing our fund raising efforts for next season. As you know, we will not be offering an auction on Heritage Days. We have reviewed the annual expenses for Old Stones and are proposing events that will raise money to cover those expenses. We are suggesting that we participate in the community yard sale in June, we organize a concert during the month of July and continue with Heritage Days in a slightly different form. We will discuss these options as a matter of new business.<\/p>\n

We have reduced our fundraising budget to $800.00 and think that will cover our expenses for this season.<\/p>\n

These events require a great amount of effort and we are encouraging each board member to help in these endeavours. We are always interested in hearing your concerns and suggestions that will help improve our fundraising events.<\/p>\n

Respectfully submitted<\/p>\n

Susan Moores<\/p>\n

Outreach Chair and Chair\u2019s Report
\nJanuary 6, 2020<\/p>\n

The key activities for the Outreach chair have been debriefing after pour successful Heritage Days and looking ahead to what we can do without an auction, and working on the website as well as looking for Board members who can help us carry in our efforts.<\/p>\n

The 3 cemeteries are in very good shape. Many visitors and residents of Port Maitland and area have commented on how good all three cemeteries look.<\/p>\n

The website still is proving very popular, and I continue working on it and the issues we\u2019ve had with Register.com. We are now up to over 257,000 hits from almost 150,000 people! The plan is to keep working on the residents section and perhaps have a sign in the Calvinist cemetery near the \u201copen removal\u201d where we could explain about removals and also list the residents who are now in the \u201cnew\u201d cemetery..
\nOur challenge now is to find people to carry this on so that we don\u2019t go backwards. We need more people or we need to think about spending. We\u2019ll chat about both things tonight.
\nSincerely,
\nBill Curry \u2013 Outreach chair and Chair, Old Stones Society<\/p>\n

New Business:<\/p>\n

1.Budget by Susan Moores was submitted.
\nAlex Blooi moved to pass the motion and Lew Outhouse seconded to accept the budget and it was passed unanimously.
\n2. A general discussion regarding fundraising ideas followed and it was agreed to continue this discussion in February.<\/p>\n

New Business:
\n1. Susan Moores submitted a budget for operating costs for the year 2020. Alex Blooi moved and and Lew Outhouse seconded to accept the budget. It was passed unanimously.<\/p>\n

2. A general discussion about fundraising ideas followed with the agreement to continue with this discussion at the February meeting.<\/p>\n

——————————————-<\/p>\n

General Meeting \u201cOld Stones\u201d<\/p>\n

Date- September 23, 2019 Time meeting started \u2013 7 p.m.
\nAttendance \u2013
\nChair Bill Curry
\nVice-Chair
\nMaintenance & Restoration Chair Alex Blooi
\nVice chair of Maintenance and Restorations John Alan
\nTreasurer Bev Outhouse
\nRecording Secretary Norma Curry
\nCorresponding & Membership Secretary Marilyn Ellis
\nCorresponding & Membership Vice-Secretary Diane Rose
\nFund Raising Chair Susan Moores
\nFund Raising Vice-Chairs
\nFinance Committee Chair Llewellyn Outhouse
\nOutreach Chair Bill Curry
\nArchivists Nancy Curry & Linda Campbell
\nPast Chair vacant<\/p>\n

Agenda<\/p>\n

Regrets from Susan Moores, Marilyn Ellis, Linda Campbell<\/p>\n

Minutes
\nMinutes were read and approved.
\nBusiness arising from the minutes:<\/p>\n

Reports:<\/p>\n

Treasurer\u2019s report :
\nBev Outhouse<\/p>\n

RESTORATION AND MAINTENANCE CHAIR REPORT<\/p>\n

M&R Chair
\nSeptember 23 2019<\/p>\n

Maintenance and Restoration Report<\/p>\n

We started mowing in early May and will most likely finish within the next couple of weeks. A lot has been accomplished this season. The flag poles, information panels and guest boxes were put up in early May. The flagpole in Founders was replaced with an aluminum 20-Foot pole generously donated by Bev and Lew Outhouse. When the other wooden poles need to be replaced we should consider replacing them with aluminum. They are much easier to maintain as they do not require painting and are much easier to handle.
\nThe pathway between Founders and Freewill was raked and cleared of winter debris. The Marker that was vandalized 2 years ago was unfortunately knocked over by the winds of winter. This has been addressed and is now more secure. The Elizabeth Raymond Haley marker was leveled off as it was in danger of toppling over.
\nThe Calvinist cemetery had the most activity this season. Part of the Southwest corner has been cleared and we will continue with that effort this fall. Hurricane Dorian knocked over a large Hawthorne tree on the north boundary. This has been removed and the wood will be taken away.<\/p>\n

The Heritage Day sign was erected and taken down.<\/p>\n

Some QR codes need to be replaced. Bill has the list.
\nThe Church sign in Freewill will need to be addressed in the spring. Both of the posts are rotted and the sign may not make it through the winter. The posts will be replaced with pressure treated 4×4 and cemented in the ground.<\/p>\n

A parking area in the Calvinist cemetery was discussed at our last meeting. Rose Valley gave an estimate of just under $3000.00 for a 60 foot by 16-foot turn around. The Calvinist has had 2 entries in the guest book each year for the past 3 years. The question is whether or not these numbers warrant this kind of expenditure?<\/p>\n

The Freewill guest book had 8 entries and the Founders 21.<\/p>\n

The restoration and maintenance of our cemeteries is on going. It seems every year something new comes up. Thanks to Brian Doan for his great work. He has made this job much easier.
\nAlex Blooi
\nMaintenance and Restoration Chair<\/p>\n

Membership Report
\nFor Old Stones
\nBoard Meeting
\nSeptember 23rd, 2019<\/p>\n

From our May 27th membership report we had 16 renewed members, 4 Honorary Members, and one Life Member for a total of 21 members.<\/p>\n

During the yard sale on June 8th we obtained 9 new members and 5 renewals, making 14 more members.<\/p>\n

Then at the Musical on the 25th of July we had another new member and 2 renewed members, so added another 3 members to our group.<\/p>\n

At the Heritage Day fund raiser on August 10th, we had 14 renewals and 3 new memberships, making 17 members.<\/p>\n

To date we are pleased to announce that we have 55 members including our 4 Honorary members and one Life member.<\/p>\n

Respectfully Submitted,<\/p>\n

Marilyn Ellis ~ Membership Secretary<\/p>\n

Diane Rose ~ Membership Vice Secretary<\/p>\n

Correspondence Report
\nFor
\nBoard Meeting
\nSeptember 23rd, 2019<\/p>\n

May 30th, 2019 \u2013 \u201cThinking of you\u201d cards were sent to our Honorary Members (George Snow, Ann
\nSorensen, Hazel Trask, and Wilfred Allan).<\/p>\n

June 4th, 2019 – Brochures with letters were sent out to 48 people (5 of them went to the States).<\/p>\n

June 10th, 2019 \u2013 Membership card was sent to Debbie Mader.
\n– \u201cThank you\u201d cards were sent to Port Maitland Fire Hall to thank them for the loan of tables for Yard Sale and to Pattie Durkee for the use of her barn to store the tables over night.<\/p>\n

June 12th, 2019 – Membership card was sent to Carole Frost.<\/p>\n

July 26th, 2019 \u2013 Membership cards were sent to Marshall Moses and to Beth Weltner.<\/p>\n

August 2019 \u2013 Bev Outhouse sent a receipt with \u2018thank you\u2019 to Melvin Perry for his donation on
\nHeritage Day.<\/p>\n

September 2nd, 2019 \u2013 \u201cThank you\u201d cards were sent to Susan Moores and Alex Blooi.<\/p>\n

If there are any of our members or volunteers who need a card (sickness, sympathy, thank you, etc) please let us know\u2026by calling Marilyn at 902-649-2793 or Diane at 902-649-3143. Thank you.<\/p>\n

Respectfully submitted,<\/p>\n

Marilyn Ellis ~ Correspondent secretary<\/p>\n

Diane Rose ~ Correspondent Vice Secretary<\/p>\n

Archivist Committee Report
\nNancy Curry
\nNo new business to report at this time.<\/p>\n

Submitted by Nancy Curry<\/p>\n

No changes from before.<\/p>\n

OLD STONES \u2013 FUNDRAISING REPORT<\/p>\n

MEETING SEPTEMBER 23, 2019<\/p>\n

VILLAGE YARD SALE \u2013 June 8 \u2013 the yard sale was held in front of the empty lot belonging to Patti and Tom Durkee near the corner in Port Maitland. We had five tables of yard sale items, lots of helpers, and perfect weather. We set up an hour earlier than the announced time and had lots of \u201cearly bird\u201d shoppers. We donated the leftover items to the Salmon River Fire Hall who were having a yard sale the next week and they collected these items at noontime. Marilyn Ellis was on hand to sell memberships and both she and Bill Curry answered questions and gave information about our project. We took in $301.95.<\/p>\n

LET THERE BE MUSIC \u2013 JULY 25 \u2013 this was a first time event for Old Stones and was organized by a committee from the board. The performance was held at Bayview Baptist Church which is a wonderful venue with great acoustics. The evening was filled with local musical talent, as well as a recitation of The Cremation of Sam McGee. We thank all those who gave so freely of their time and talent. Our audience was about 125 persons and admission was by donation. We paid to have the church piano tuned. The total amount received at the door was $901.00<\/p>\n

HERITAGE DAYS \u2013 AUGUST 10-11 \u2013 Again, this year, we had perfect weather for hosting our major fundraiser of the season. We advertized through radio CJLS, the Vanguard Community Bulletin Board, an ad in the Clare Shopper which was cost shared by local businesses and nearly 500 handouts were distributed through local churches, door to door and posted in local businesses as well as all those who attended Let There Be Music received a handout.<\/p>\n

The grills were busy with burgers, sausages and hot dogs and we had a near sell-out of meat with only fewer than 5 leftover. The dessert cafe sold well…..by the serving and also a few by the half and whole. A whole cake for $20.00 and the half at $10.00. When the afternoon was over there were only a few single servings left. Nancy Curry took the lead on the dessert cafe and a job well done.<\/p>\n

Alex Blooi organized and ran a very successful auction and prices were about on par from other years. A huge project that went without a hitch!<\/p>\n

Membership table and donation table was staffed by Marilyn Ellis and Diane Rose. A job that is always well done.<\/p>\n

We had a good crew to help with the set-up on Friday afternoon and with the tear-down on Saturday afternoon. We hired John Grant for a few hours to help with the set-up.<\/p>\n

Music was provided outside by Frank Reeves and Graham Benvie.<\/p>\n

On Sunday, August 11 Bill Curry led a tour of the Free Will Cemetary. He reported that about a dozen people attended.<\/p>\n

An event like this does not happen without help and hard work from many people. On the actual day we had seventeen individuals helping and numerous volunteers who helped before and after the event. A successful event, indeed.<\/p>\n

The amount raised was $4725.00.<\/p>\n

As we move into planning for next year, it looks as if there will be some changes. Alex Blooi says he is unable to organize and carry out an auction. He says it takes the full year to plan and prepare for the auction event which is a tremendous amount of work. The committee that meets on a regular basis are in the early stages of rethinking a plan for next season and ask the question \u201chow much money do we need to raise?\u201d We welcome thoughts from the Old Stones Board as we go forward.<\/p>\n

A shoutout to Alex for the huge effort he has put into gathering, preparing, organizing and being \u201cauctioneer extraordinaire\u201d……..well done, Alex!<\/p>\n

Respectfully submitted<\/p>\n

Susan Moores
\nFundraising<\/p>\n

Board Meeting
\nMonday, 23 September, 2019
\nOutreach Chair and Chair\u2019s Report<\/p>\n

The key activities for the Outreach chair have been preparing for the Heritage Day(s) and working on the website as well as looking for Board members who can help us carry in our efforts.<\/p>\n

The 3 cemeteries are in very good shape. The signs and flag poles are now down due to Dorian, and since we took them down, we left them that way, but we still have a few visitors. One couple came from Vermont specifically to see an ancestors grave in Founders and commented on the \u201cniceness\u201d of the site.
\nAs the Auction, BBQ, Dessert caf\u00e9 Heritage Day activities took place, it was evident to me that this community event is something we need to keep in mind. As in the Community concert, Port Maitland and area spirit was seen at its best!<\/p>\n

The website still is proving very popular, and I continue working on it and the issues we\u2019ve had with Register.com. There may come a time when we need to go to another hosting company, but that would mean a major piece of work to shift the site.
\nThe removals portion of the website has been garnering \u201chits\u201d and the Facebook page has led to some interest as well. I am still working on fleshing out the Removals section of the website, hopefully having it completed to the same standard as the Residents by the end of this season so that by 2020 we\u2019re ready. The plan would be to then map where the Removals are who are in the current Port Maitland\/Beaver River Cemetery.
\nWe produced a new brochure and mailed it out to each member we have a mailing address for along with a \u201cWhat\u2019s Up\u201d kind of letter. The result was a substantial income from donations.
\nThe planning for next year is underway after a wonderfully successful day during the summer, including the cemetery tour that was very well received, and we have at least one new Board member.
\nI took an Old Stones display last weekend to the Mayflower conference in Middleton, and it was very well received indeed.<\/p>\n

Sincerely,
\nBill Curry \u2013 Outreach chair and Chair, Old Stones Society<\/p>\n

New Business:
\nA discussion about fundraising led the group to agree to discontinue the auction, and instead continue with the yard sale, and a suggestion with volunteering from John Allan to have another Community musical event.
\nAnother suggestion was a cemetery tour with a Mayflower influence with a bbq at the cemetery.
\nTee shirts, hats, mugs, pins with the Old Stones Logo for fund raising was also mentioned.
\nMeeting adjourned at 8:00<\/p>\n

———————————————————————————–
\nBoard \u00a0Meeting Old Stones<\/p>\n

Date- May 27, 2019\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Time meeting started \u2013 7 p.m.<\/p>\n

Attendance \u2013<\/p>\n

Chair<\/em>Bill Curry<\/p>\n

Vice-Chair<\/em><\/p>\n

Maintenance & Restoration Chair<\/em>Alex Blooi
\nVice chair of Maintenance and Restorations\u00a0John Alan<\/p>\n

Treasurer<\/em>Bev Outhouse<\/p>\n

Recording Secretary<\/em>Norma Curry<\/p>\n

Corresponding & Membership Secretary<\/em>Marilyn Ellis<\/p>\n

Corresponding & Membership Vice-Secretary<\/em>Diane Rose<\/p>\n

Fund Raising Chair<\/em>Susan Moores<\/p>\n

Fund Raising Vice-Chairs<\/em><\/p>\n

Finance Committee Chair<\/em>Llewellyn Outhouse<\/p>\n

Outreach<\/em>Chair<\/em>Bill Curry<\/p>\n

Archivists<\/em>Nancy Curry & Linda Campbell<\/p>\n

Past Chair<\/em>vacant<\/p>\n

Agenda<\/p>\n

Regrets from Lew Outhouse and Bev Outhouse, John Alan<\/p>\n

Minutes<\/p>\n

Minutes were read and approved.<\/p>\n

Business arising from the minutes:<\/p>\n

Reports:<\/p>\n

Treasurer\u2019s report :
\nBev Outhouse<\/p>\n

RESTORATION AND MAINTENANCE CHAIR REPORT<\/p>\n

May 27 2019<\/h1>\n

MAINTENANCE AND RESTORATION REPORT<\/h2>\n

The weather has not been too co-operative this spring. The cold and rain have set us back about 2 weeks in terms of mowing. We did manage to mow the Free Will and Founders once. The Calvinist is on the agenda for this week. Hopefully we will be able to start our weekly rotation on the mowing.<\/p>\n

All the panels and guest boxes are up. The flag- poles are up in all but the Calvinist. We are awaiting the arrival of new flags.\u00a0\u00a0 The flag- pole base in the Founders will need to be replaced this summer.<\/p>\n

A couple of the QR codes have disappeared. Bill is going to print off replacements. This will probably be an ongoing situation. The winter has taken its toll on some of the bricks. Frost has pushed some of them out of the ground. That will be addressed this summer. For the most part, the three cemeteries seem in good shape.<\/p>\n

Tentative projects for this summer:<\/p>\n

1.Clear the south \u2013west corner of the Calvinist.<\/p>\n

2.Parking and turn around area in the Calvinist.<\/p>\n

3.Repair broken marker in Free Will.<\/p>\n

    \n
  1. Rope off area between the two cemeteries to prevent vehicles damaging the \u201clawn\u201d.<\/li>\n<\/ol>\n

    (We will leave a walking path down to the water)<\/p>\n

    Alex Blooi<\/p>\n

    M&R Chair<\/p>\n

    Membership Report<\/p>\n

    For Old Stones<\/p>\n

    Board Meeting<\/p>\n

    May 27th<\/sup>, 2019<\/p>\n

    From our Annual General Meeting on April 29th<\/sup>, 2019 we had 13 renewed members, 4 Honorary Members, and one Life Member for a total of 17 members.\u00a0 In my last report I had 12 renewed members when in fact it should have read 13.<\/p>\n

    During the last AGM we had another 3 renewed members for a total of 16 renewed members, 4 Honorary Members, and one Life Member, totalling 21 members.<\/p>\n

    Respectfully Submitted,<\/p>\n

    Marilyn Ellis ~ Membership Secretary<\/p>\n

    Diane Rose ~ Membership Vice Secretary<\/p>\n

    Correspondence Report<\/p>\n

    For<\/p>\n

    Board Meeting<\/p>\n

    May 27th<\/sup>, 2019<\/p>\n

    May 2019 \u2013 \u2018Thinking of you\u2019 cards were prepared for sending to our Honorary Members, Ann Sorensen, George Snow, and Hazel Trask.\u00a0They will be sent as soon as we get their Addresses.<\/p>\n

    If there are any of our members or volunteers who need a card (thank you, sickness, sympathy, etc), please let us know by calling Marilyn Ellis at 902-649-2793 or Diane Rose at 902-649-3143. Thank you.<\/p>\n

    Respectfully Submitted,<\/p>\n

    Archivist Committee Report
    \nNancy Curry<\/p>\n

    No new business to report at this time.<\/p>\n

    Submitted by Nancy Curry<\/p>\n

    FUNDRAISING REPORT \u2013 OLD STONES<\/p>\n

    MAY 27, 2019<\/p>\n

      \n
    1. Plans are well underway for the Village Yard Sale scheduled for June 8 with a rain date of June 15.We have approval to use the space in front of the empty lot owned by Tom and Patti Durkee.\u00a0We have things to sell and a number of volunteer helpers with just final details to arrange.\u00a0 Marilyn Ellis will be selling memberships and Bill Curry will have a display outlining the work of our society.<\/li>\n
    2. The committee organizing the community music concert for July 25 has met and are in the process of inviting performers for the evening.The event will be held at Bayview Baptist Church which has been loaned for our use.\u00a0 We will clean it before the concert and if the piano needs tuning, we will cover that cost.\u00a0 At the moment we have a number of musicians who have agreed to perform and will work on a full program for that evening.<\/li>\n
    3. Plans are underway for Heritage Days on August 10\/11.At the last meeting Alex thought he was a little short on GOOD items for the auction so we are trying to find some donations to fill that bill.\u00a0Other plans will fall in place over the next two months as we have a very good template from other years to follow.\u00a0We are going to make our emphasis on \u201ccemeteries\u201d this year and Bill Curry will offer a tour of the cemetery on Sunday, August 11.<\/li>\n<\/ol>\n

      Respectfully submitted<\/p>\n

      Susan Moores<\/p>\n

      Finance Committee<\/p>\n

      No changes and no report at this time.<\/p>\n

      Lew Outhouse<\/p>\n

      Board Meeting<\/p>\n

      Monday, 27 May, 2019<\/p>\n

      Outreach Chair and Chair\u2019s Report<\/p>\n

      The key activities for the Outreach and Chair have been preparing for the May meeting and preparing the Outreach letter and pamphlet and adjusting the website.<\/p>\n

      We are planning at least two or three cemetery tours this summer \u2013 one held in August with Heritage Days and another in September with a Mayflower focus. We are also considering one in July to connect with the concert. This would go towards getting a listing in the Doers and Dreamers Guide for 2020.<\/p>\n

      The pamphlet has been re-designed and as discussed last month, can be sent out with the letter I will present tonight. The idea is to contact all current members, but also to reach out to new members, so perhaps we could each take some of these and pass them out? Other ideas for distribution would be welcome.<\/p>\n

      The Cemeteries now have the sign-in book and new pamphlets in them, the panels have been installed and we are awaiting our new flags. Despite the rainy start, the grounds look very good, and we\u2019ve already had visitors!<\/p>\n

      As always, any ideas for encouraging members, and particularly anyone who could serve on the Board, would be welcome.<\/p>\n

      Sincerely,
      \nBill Curry \u2013 Outreach chair and Chair, Old Stones Society<\/p>\n

      New Business:<\/p>\n

        \n
      1. A parking attendant and hand capped parking spots will be arranged for the fund raiser in August.<\/li>\n
      2. A discussion about fundraising ensued.<\/li>\n<\/ol>\n

        Meeting adjourned at 8:00<\/p>\n

        \n

        Annual General Meeting\u00a0 Old Stones<\/strong><\/p>\n

        Date- April 29, 2019<\/strong>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Time meeting started \u2013 7 p.m.<\/p>\n

        Number in attendance \u2013<\/p>\n

        Chair<\/em>Bill Curry<\/p>\n

        Vice-Chair<\/em>George Snow<\/p>\n

        Maintenance & Restoration Chair<\/em>Alex Blooi<\/p>\n

        Treasurer<\/em>Bev Outhouse<\/p>\n

        Recording Secretary<\/em>Norma Curry<\/p>\n

        Corresponding & Membership Secretary<\/em>Marilyn Ellis<\/p>\n

        Corresponding & Membership Vice-Secretary<\/em>Diane Rose<\/p>\n

        Fund Raising Chair<\/em>Susan Moores<\/p>\n

        Fund Raising Vice-Chair<\/em><\/p>\n

        Finance Committee Chair<\/em>Llewellyn Outhouse<\/p>\n

        Outreach<\/em>Chair<\/em>Bill Curry<\/p>\n

        Archivists<\/em>Nancy Curry & Linda Campbell<\/p>\n

        Past Chair<\/em>vacant<\/p>\n

        Agenda approved\u00a0\u00a0 \u00a0yes__X_\u00a0\u00a0 no___<\/p>\n

        Minutes<\/p>\n

        Minutes were read and approved.<\/p>\n

        Business arising from the minutes:<\/p>\n

        Reports:<\/p>\n

        Treasurer\u2019s report :
        \nRead by Bev Outhouse.<\/p>\n

        April 29 2019<\/h1>\n

        RESTORATION AND MAINTENANCE CHAIR REPORT<\/p>\n

        Once again the mowing season is fast approaching. Last year a lot was accomplished in our three cemeteries. The north \u2013west corner of the Calvinist was finally cleared with the help from Brian (our summer hire) and John Grant. Rather than burning, we rented a wood chipper, which made disposal of branches etc. more Eco- friendly. We hope to be able to clear the south- west corner soon.<\/p>\n

        The vandalized markers in Free Will were repaired with only a slight trace of paint visible. The marker that was broken and repaired has unfortunately fallen over and will need some further repair.<\/p>\n

        A large tree in the Free Will broke off at the base during one of our wind- storms. This was removed with the help of Don Deveau and Albert Hall. There is another tree that looks ready to fall over. We hope to address this ASAP.<\/p>\n

        Regular maintenance will commence soon.<\/p>\n

        Alex Blooi<\/p>\n

        Maintenance and Restoration Chair<\/p>\n

        Correspondence Report<\/p>\n

        For<\/p>\n

        The Annual General Meeting<\/p>\n

        April 29, 2019<\/p>\n

        May, 2018 \u2013 Thank you card and membership card was sent.<\/p>\n

        June, 2018 \u2013 Thank you note, receipt for donation, and membership card sent.<\/p>\n

        August, 2018 \u2013 \u00a0\u00a0\u00a0\u00a0 A Birthday card was given to George Snow.<\/p>\n

        Two thank you notes and receipts for income tax purposes were sent.<\/p>\n

        September, 2018 \u2013 Get Well card, Sympathy card, and Thankyou card sent.<\/p>\n

        December, 2018 \u2013 Thankyou and words of appreciation card sent.<\/p>\n

        February, 2019 \u2013 Robert Ellis received a Get-Well card from Old Stones; it was appreciated, and he thanks you for it.<\/p>\n

        If there are any of our members or volunteers who need a card (thank you, sickness, sympathy, etc), please let us know by calling Marilyn Ellis at 902-649-2793 or Diane Rose at 902-649-3143. Thank you.<\/p>\n

        Respectfully submitted,<\/p>\n

        Marilyn Ellis ~ Corresponding Secretary<\/p>\n

        Diane Rose ~ Corresponding Vice Secretary<\/p>\n

        Archivist Committee Report
        \nNancy Curry<\/p>\n

        Archives Committee<\/p>\n

        This year we have received three new documents to add to the collection.<\/p>\n

        First: A report done in 1991 for the provincial Advisory Council on heritage Property. The section put into the archives is a short history as known and recorded in 1991 by Linda Campbell of the Beaver River memorial Temperance Hall. Although not exactly our mandate it is important to keep the history of this building that played an important role at the\u00a0\u00a0in the lives of folks living in Beaver River and surrounding communities. So we have included it here. At this time there is no viable collection site for materials in Clare.<\/p>\n

        Second: A copy of a\u00a0\u00a0report recording homes builders of the homes, and life in general of Port Maitland\u00a0\u00a0!909 -1925. The report is labelled \u201cIn My Mind\u2019s Eye 1909-1925.”Also attached to this record is a document called “Early Automobiles of Port Maitland, 1914-1924.” It gives some insight into general life in Port Maitland during that era. These booklets were recorded by Winston S. Porter in 1969.<\/p>\n

        Third: A copy of the inventory work in the cemeteries done by Hazel Trask and Ann Sorenson in 1987. It was recorded on the set form issued by the Province at that time.<\/p>\n

        Linda and I are still looking for suitable storage for the archival material until such time as the association decides upon it\u2019s permanent storage .<\/p>\n

        Submitted by Nancy Curry<\/p>\n

        Membership Report<\/p>\n

        for<\/p>\n

        Old Stones<\/p>\n

        Annual General Meeting<\/p>\n

        April 29, 2019<\/p>\n

        As of April 23rd, 2018, beginning a new year, we had one renewed Member from last year, 3 Honorary Members, and one Life Member.<\/p>\n

        Closing out the year, 2018, we had 32 renewed members, 16 new members, 4 Honorary Members, and one Life Member for a total of 53 members.<\/p>\n

        At the fund raiser in August we made George Snow an Honorary member.<\/p>\n

        Beginning another new year, February 18th<\/sup>, 2019, we had 2 renewed members from last year, 4 Honorary Members, and one Life Member for a total of 7 members.<\/p>\n

        From the meeting on February 18th<\/sup>, 2019, we had 10 more renewed members, making 12 renewed members, 4 Honorary Members, and one Life Member for a total of 17 members.<\/p>\n

        Respectfully submitted,<\/p>\n

        Marilyn Ellis ~ Membership Secretary<\/p>\n

        Diane Rose ~ Membership Vice Secretary<\/p>\n

        OLD STONES ANNUAL REPORT APRIL 29, 2019<\/p>\n

        This annual report reflects a successful year of raising funds for the maintenance and restoration of the three old cemetaries that are in our care.\u00a0 Everyone on the committee and numerous other volunteers have helped our two main events of the last year be successful.<\/p>\n

        During the month of June we set up at the Village Wide Yard Sale here in Port Maitland.\u00a0 We sold $219.75.\u00a0 In addition to our sales, Marilyn Rose Ellis was on hand selling memberships and we were generally raising awareness of our project.\u00a0 Items left over were donated to Kathryn Smith for the Hospital Hullabaloo in September.<\/p>\n

        Heritage Days, held over two days in August, the 11th<\/sup>and 12th<\/sup>, were again successful.\u00a0With perfect weather on both days, we attracted a good crowd.\u00a0 We offered hot dogs, hamburgers and a dessert cafe.\u00a0 We focused on Tourism Over the Years in Port Maitland with a collection of old photographs for viewing and sale.\u00a0 Marilyn sold memberships and had some generous donations.\u00a0 The main event, the auction, was on par with other years and a success.\u00a0 Total monies for the day were $4925.00.\u00a0 Bill Curry presented an informative talk\/tour of the Founders Cemetary, Beaver River on Sunday afternoon, August 12.\u00a0 It was well attended.<\/p>\n

        Thank you to everyone who has participated in these events over the past year…..you have all made the year a good one for our society.<\/p>\n

        Respectfully submitted<\/p>\n

        Susan Moores<\/p>\n

        Finance Committee<\/p>\n

        I\u00a0have nothing to report Re Finance Committee, as there has been no activity in the account since our last meeting.<\/p>\n

        Lew Outhouse<\/p>\n

        Board Meeting<\/p>\n

        Monday, 29 April, 2019<\/p>\n

        Outreach Chair and Chair\u2019s Report<\/p>\n

        The key activities for the Outreach chair have been preparing for the 2019 season, particularly the Heritage Day(s) and working on the website as well as looking for Board members who can help us carry in our efforts.<\/p>\n

        The 3 cemeteries are in very good shape. We will soon be putting up the signs and panels for the 2019 season, and we\u2019ll have new, larger \u201ctitles\u201d for the cemeteries. We are also planning on some parking improvements and some other work in the Calvinist Cemetery.<\/p>\n

        As this season comes in, I would like to do several tours this year \u2013 we\u2019re going to aim at one in each of June, July, August and September to up our visibility and to satisfy some who are clamouring for such events.<\/p>\n

        The website has now had over 235,000 hits from over 130,000 visitors \u2013 and we keep on growing!
        \nThe removals portion of the website has been garnering \u201chits\u201d and the Facebook page has led to some interest as well. I am still working on fleshing out the Removals section of the website, hopefully having it completed to the same standard as the Residents by the end of this season so that by 2020 we\u2019re ready. The plan would be to then map where the Removals are who are in the current Port Maitland\/Beaver River Cemetery.<\/p>\n

        We produced a new brochure and would like to mail it out to each member we have a mailing address for along with a \u201cWhat\u2019s Up\u201d kind of letter.<\/p>\n

        The planning for the Heritage Days is underway after a wonderfully successful day last summer and we have at least one new Board member.<\/p>\n

        When Norma and I travel we frequently end up in graveyards (if you have to ask\u2026) and consistently ours is so nice and organized compared to most others. This is excellent and our work is something we should all be proud of \u2013 keeping the memory of our ancestors and their community alive!<\/p>\n

        Sincerely,
        \nBill Curry \u2013 Outreach chair and Chair, Old Stones Society<\/p>\n

        New Business:
        \n1) Linda moved and Nancy seconded that the nominations for the board be accepted. This passed unanimously.<\/p>\n

        2) The Community Concert Committee met and presented a report.
        \n3) One of the group\u2019s lawnmowers was sold.<\/p>\n

        Meeting adjourned at 8:10 p.m.<\/p>\n

        \n

        \u00a0\u00a0 Board Meeting \u00a0Old Stones<\/strong>
        \nDate- Feb 18, 2019\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Time meeting started \u2013 7 p.m.<\/strong>\u00a0 \u00a0 \u00a0 \u00a0\u00a0<\/strong><\/p>\n

        Chair<\/em><\/strong>Bill Curry<\/p>\n

        Vice-Chair<\/em><\/strong>George Snow<\/p>\n

        Maintenance & Restoration Chair<\/em><\/strong>Alex Blooi<\/p>\n

        Treasurer<\/em><\/strong>Bev Outhouse<\/p>\n

        Recording Secretary<\/em><\/strong>Norma Curry<\/p>\n

        Corresponding & Membership Secretary<\/em><\/strong>Marilyn Ellis<\/p>\n

        Corresponding & Membership Vice-Secretary<\/em><\/strong>Diane Rose<\/p>\n

        Fund Raising Chair<\/em><\/strong>Susan Moores<\/p>\n

        Fund Raising Vice-Chairs<\/em><\/strong><\/p>\n

        Finance Committee Chair<\/em><\/strong>Llewellyn Outhouse<\/p>\n

        Outreach<\/em><\/strong>Chair<\/em><\/strong>Bill Curry<\/p>\n

        Archivists<\/em><\/strong>Nancy Curry & Linda Campbell<\/p>\n

        Past Chair<\/em><\/strong>vacant<\/p>\n

        Regrets from: \u00a0George Snow, Marilyn Ellis, Nancy Curry, Linda Campbell
        \nMinutes <\/strong><\/p>\n

        Minutes were read and approved.<\/p>\n

        Business arising from the minutes:<\/p>\n

        Reports:<\/p>\n

        Treasurer\u2019s report :
        \nRead by Bev Outhouse.<\/p>\n

        Feb. 18 2019<\/h1>\n

        MAINTENANCE CHAIR REPORT.
        \n<\/strong>There has been little activity in our cemeteries.<\/p>\n

        The tree that was blown over in the Free Will has been removed thanks to Don Deveau and Albert Hall for their assistance. Another tree is slated for removal in the same area. It is in danger of falling on one our grave markers. Looking forward to another mowing season.<\/p>\n

        Alex Blooi<\/h3>\n

        Maintenance and Restoration Chair<\/p>\n

        Correspondence Report<\/strong><\/p>\n

        For Old Stones Board Meeting<\/strong><\/p>\n

        February 18th<\/sup>, 2019<\/strong><\/p>\n

        \u00a0<\/strong><\/p>\n

        December 7, 2018 – Thank you card with words of appreciation sent to Don Deveau for the maintenance of our lawn mower.<\/p>\n

        If there are any of our members or volunteers who need a card (sickness, sympathy, thank you, etc) please let me know\u2026by calling Marilyn at 902-649-2793 or Diane Rose at 902-649-3143. Thank you.<\/p>\n

        Respectfully submitted,<\/p>\n

        Marilyn Ellis ~ Corresponding secretary<\/p>\n

        Diane Rose ~ Corresponding Vice Secretary<\/p>\n

        Membership Report<\/strong><\/p>\n

        For<\/strong><\/p>\n

        Old Stones Board Meeting<\/strong><\/p>\n

        February 18th<\/sup>, 2019<\/strong><\/p>\n

        Starting out a new year, 2019, we have 1 renewed member, 4 Honorary Members, and one life Member for a total of 6 members.<\/p>\n

        Respectfully submitted,<\/p>\n

        Marilyn Ellis ~ Membership Secretary<\/p>\n

        Diane Rose ~ Membership Vice Secretary<\/p>\n

        OLD STONES \u2013 FUNDRAISING REPORT<\/strong><\/p>\n

        \u00a0<\/strong><\/p>\n

        Meeting February 18, 2019<\/p>\n

        I have been meeting with Bill Curry and Alex Blooi on a monthly basis.\u00a0 We have been discussing fund raising events for the upcoming season.\u00a0 We will recommend that we participate in the Village Yard Sale in June \u2013 date to be determined.\u00a0 We also are moving forward for plans for Heritage Days on August 10\/11.\u00a0This will include both the fundraising event at the firehall on August 10 and a cemetery tour on August 11.<\/p>\n

        We are always interested in hearing concerns\/suggestions that would help improve our fundraising events.<\/p>\n

        Respectfully submitted<\/p>\n

        Susan Moores<\/p>\n

        \u00a0<\/strong><\/p>\n

        Archivist Committee Report
        \nNancy Curry<\/strong><\/p>\n

        No report.<\/strong><\/p>\n

        Finance Committee Chair
        \nLew Outhouse.<\/p>\n

        There is no change and so there is no report.<\/p>\n

        Board Meeting<\/strong><\/p>\n

        Monday, 18 February, 2019 <\/strong><\/p>\n

        Outreach Chair and Chair\u2019s Report<\/strong><\/p>\n

        The key activities for the Outreach chair have been preparing for the February meeting (tonight) and preparing nominations for the Board and the Outreach letter and pamphlet.<\/p>\n

        We are planning at least two, possibly three cemetery tours this summer \u2013 one held in August with Heritage Days and another in September with a Mayflower focus. We are also considering one in July and could do one on June to make 4. This would go a ways toward getting a listing in the Doers and Dreamers Guide for 2020.<\/p>\n

        The website has now had over 229,000 hits from 128,501 visitors \u2013 and we keep on growing!
        \nGeorge Snow and I have been adding information about removals \u2013 each of the 100 or so Removals now has their own webpage, and photos of the markers will be added soon. This means that every one of the known 240 or so \u201cResidents\u201d or \u201cformer residents\u201d of our cemeteries has been documented to some extent. We are also now thinking of putting a guide to the removals in Island Cemetery, with QR codes on the list to show who was a removal. This will also help spike interest in the cemeteries in that many of these folks who were removed are family members tied to the community and the people buried in Old Stones cemeteries.<\/p>\n

        The pamphlet has been re-designed and I will introduce it this evening along with an idea for outreach to our membership and beyond to try to make up for some of the \u201cshortfall\u201d from not doing a raffle.<\/p>\n

        The only major concern I would have is in getting folks to serve on the Board, something to chat about nd to always be thinking about.<\/p>\n

        Sincerely,
        \nBill Curry \u2013 Outreach chair and Chair, Old Stones Society<\/p>\n

        New Business:<\/p>\n

          \n
        1. Possibility of a Community Concert\/Talent show<\/li>\n<\/ol>\n

          Susan moved for a committee to be formed to organize a community talent show. Diane seconded. Unanimously approved.<\/p>\n

            \n
          1. Outreach- new pamphlets and Letter
            \nThis was discussed and agreed to be sent out in April<\/li>\n
          2. Other business
            \nDiscussion regarding looking for more volunteers and board members for Old Stones. Reminder that we always need new interested folks on our Board.<\/li>\n<\/ol>\n

            Meeting adjourned at 8:30 p.m.<\/p>\n

            ———————————————————————-
            \nBoard Meeting\u00a0Old Stones<\/p>\n

            Date- Nov 19, 2018\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Time meeting started \u2013 7 p.m.<\/p>\n

            Number of attendance \u2013<\/p>\n

            Chair<\/em>Bill Curry<\/p>\n

            Vice-Chair<\/em>George Snow<\/p>\n

            Maintenance & Restoration Chair<\/em>Alex Blooi<\/p>\n

            Treasurer<\/em>Bev Outhouse<\/p>\n

            Recording Secretary<\/em>Norma Curry<\/p>\n

            Corresponding & Membership Secretary<\/em>Marilyn Ellis<\/p>\n

            Corresponding & Membership Vice-Secretary<\/em>Diane Rose<\/p>\n

            Fund Raising Chair<\/em>Susan Moores<\/p>\n

            Finance Committee Chair<\/em>Llewellyn Outhouse<\/p>\n

            Outreach<\/em>Chair<\/em>Bill Curry<\/p>\n

            Archivists<\/em>Nancy Curry & Linda Campbell
            \nAt Large <\/em>John Allen<\/p>\n

            Past Chair<\/em>vacant<\/p>\n

            Agenda approved\u00a0\u00a0 \u00a0yes__X_\u00a0\u00a0no___<\/p>\n

            Regrets from: \u00a0George Snow, Susan Moores, Diane Rose, Linda Campbell
            \nMinutes<\/p>\n

            Minutes were read and approved.<\/p>\n

            Business arising from the minutes:<\/p>\n

            Reports:<\/p>\n

            Treasurer\u2019s report :
            \nRead by Bev Outhouse. Distributed to attendees.<\/p>\n

            Alec Blooi, Maintenance and Repairs<\/h1>\n

            November 19 2018<\/h1>\n

            MAINTENANCE AND RESTORATION REPORT<\/p>\n

            Another season of mowing and maintenance has come to an end. Each of our cemeteries was mowed 8 times. We have had a lot of positive feedback on the way the properties have been maintained. This is due in part to the excellent help from Brian Doan our summer hire. He has taken an interest in our project and his help is greatly appreciated.<\/p>\n

            Some of the things accomplished this year include the widening of the path, rock removal and filling of holes. The bench was re-stained. A start was made at clearing the northwest corner of the Calvinist. Brian, John and I will continue to clear .We rented a wood chipper and were able to clear a good portion of the property. QR codes were re- installed.<\/p>\n

            A load of class \u201cA\u201dgravel was ordered and delivered from Rose Valley for use around the markers. We did straighten the Ernie Ellis marker, as it seemed ready to fall over.<\/p>\n

            The John Deere Mower now has 58 hours on it and was due for its annual maintenance. The 2-year warranty is about to expire and Don Deveau at George\u2019s Truck and Tractor has gone over it and replaced any parts that came under the warranty. The guest boxes, panels and flag- poles have been removed and stored in the shed.<\/p>\n

            Plans for next year will include more clearing in the Calvinist (Southwest corner). Once all the clearing is completed and the cleared ground is negotiable a probe of the area will be done to determine if there are more grave markers in that location. A large spruce tree has blown over in Free Will. That will need to be addressed at some point. Arrangements have been made to remove a large boulder in the parking lot between the 2 cemeteries. Hopefully a turnaround area will be in place next summer in the Calvinist. I welcome any suggestions regarding maintenance and restoration.<\/p>\n

            Alex Blooi Maintenance and Restoration Chair<\/p>\n

            <\/h1>\n

            <\/h1>\n

            <\/h1>\n

            <\/h1>\n

            Correspondence Report<\/p>\n

            For Old Stones Board Meeting<\/p>\n

            November 19th<\/sup>, 2018<\/p>\n

            September 24th<\/sup>, 2018 \u2013 Get well card sent to George Snow.<\/p>\n

            October 29th<\/sup>, 2018 \u2013 sympathy card sent to Phyllis Jayne, John Allan, and grandchildren.<\/p>\n

            November 12th<\/sup>, 2018 \u2013 Thank you card sent to Erin Power.<\/p>\n

            If there are any of our members or volunteers who need a card (sickness, sympathy, thank you, etc) please let me know\u2026by calling Marilyn at 902-649-2793 or Diane Rose at 902-649-3143. Thank you.<\/p>\n

            Respectfully submitted,<\/p>\n

            Marilyn Ellis ~ Corresponding secretary<\/p>\n

            Diane Rose ~ Corresponding Vice Secretary<\/p>\n

            Membership Report<\/p>\n

            For<\/p>\n

            Old Stones Board Meeting<\/p>\n

            November 19th<\/sup>, 2018<\/p>\n

            Closing out the year, 2018, we have 32 renewed members, 16 new members, 4 Honorary Members, and one life Member for a total of 53 members.<\/p>\n

            Respectfully submitted,<\/p>\n

            Marilyn Ellis ~ Membership Secretary<\/p>\n

            Diane Rose ~ Membership Vice Secretary<\/p>\n

            OLD STONES \u2013 FUNDRAISING REPORT<\/p>\n

            Susan Moores<\/p>\n

            Old Stones \u2013 Fundraising Report<\/p>\n

            Meeting November 19, 2018<\/p>\n

            The Wednesday morning group \u2013 now meeting on the first Tuesday of each month \u2013 has reviewed the fundraising efforts for this past year.\u00a0 We have examined changes that were recommended.<\/p>\n

            We have met twice since the last board meeting.\u00a0 While working on the budget, we decided to ask to increase the publicity\/supplies budget for Heritage Days next year to $1,200 which is an increase of $200.\u00a0 In actual fact, we dipped into the contingency fund this year, so these numbers will reflect that.\u00a0 The discussion we had was, in addition to promoting the Heritage Days event, we are making our project known to the community in general.<\/p>\n

            We will continue to meet regularly.\u00a0 We are always interested in hearing concerns\/suggestions that would help improve our fundraising events.<\/p>\n

            Respectfully submitted<\/p>\n

            Susan Moores<\/p>\n

            Archivist Committee Report
            \nNancy Curry<\/p>\n

            No report.<\/p>\n

            Finance Committee Chair
            \nLew Outhouse.<\/p>\n

            There is no change and so there is no report.<\/p>\n

            Outreach Chair and Chair\u2019s Report<\/p>\n

            Board Meeting<\/p>\n

            Board Meeting<\/p>\n

            Monday, 19 November, 2018<\/p>\n

            Outreach Chair and Chair\u2019s Report<\/p>\n

            The key activities for the Outreach chair have been preparing for the budget meeting (tonight) and moving the website to a new \u201con its own\u201d secure server.<\/p>\n

            The 3 cemeteries are in very good shape. The new signage is up and the QR codes are now all transplanted and ready to be viewed. The new \u201clong\u201d signs are up on either end of the village. We were planning two cemetery tours this summer \u2013 one held in August with Heritage Days and another in September with a Mayflower focus. Both were also tied to efforts to get listed in the Doers and Dreamers Guide for NS. The August one was attended by about 10 or so of our members and others, and was very well received, the other, for the Mayflower Colony of NS, was held and had about 10 people as well \u2013 but these folks were most interested in the Mayflower connection and our cemeteries.<\/p>\n

            I did an interview with Eastlink for In-Focus that aired in June.<\/p>\n

            The website has now had over 217,000 hits from 115,000 visitors \u2013 and we keep on growing!
            \nGeorge Snow and I have been adding information about removals \u2013 each of the 100 or so Removals now has their own webpage, and photos of the markers will be added soon. This means that every one of the known 240 or so \u201cResidents\u201d or \u201cformer residents\u201d of our cemeteries has been documented to some extent. We are also now thinking of putting a guide to the removals in Island Cemetery, with QR codes on the list to show who was a removal. This will also help spike interest in the cemeteries in that many of these folks who were removed are family members tied to the community and the people buried in Old Stones cemeteries.<\/p>\n

            The website has had a bit of a makeover. Register.com, and parent company Web.com, produced a rather messy error when they locked me out of our accounts due to a billing error.\u00a0 This caused me to have a couple dozen conversations with them, but as a result the website for Old Stones has been moved and it is more secure. We now have our own e-mail which is\u00a0 info@oldstones.ca<\/a>. The upshot is that my photography business has gone elsewhere, but Old Stones remains local and I hope we can continue this \u2013 although I should mention, their competition made it very easy to transfer! We\u2019ll see how we do and if they can continue to serve us!<\/p>\n

            Sincerely,
            \nBill Curry \u2013 Outreach chair and Chair, Old S<\/p>\n

            New Business:<\/p>\n

              \n
            1. The new calendar was approved.<\/li>\n
            2. A motion was made by Alex and seconded Nancy to donate $150 to the Port Maitland Fire Department. Unanimous vote to pass this motion.<\/li>\n
            3. A motion was made by John and seconded by Bev to accept the budget for next year. Unanimous vote to pass this motion.<\/li>\n<\/ol>\n

              Meeting adjourned at 8:00 p.m.<\/p>\n

              ———————————————————— \u00a0\u00a0<\/strong><\/p>\n

              General Meeting\u00a0 \u201cOld Stones\u201d<\/strong><\/p>\n

              \u00a0<\/strong>
              \nDate- Sept. 24, 2018\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Time meeting started \u2013 7 p.m.<\/strong><\/p>\n

              Attendance \u2013\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/p>\n

              Chair<\/em><\/strong>Bill Curry<\/p>\n

              Vice-Chair<\/em><\/strong>George Snow<\/p>\n

              Maintenance & Restoration Chair<\/em><\/strong>Alex Blooi<\/p>\n

              Treasurer<\/em><\/strong>Bev Outhouse<\/p>\n

              Recording Secretary<\/em><\/strong>Norma Curry<\/p>\n

              Corresponding & Membership Secretary<\/em><\/strong>Marilyn Ellis<\/p>\n

              Corresponding & Membership Vice-Secretary<\/em><\/strong>Diane Rose<\/p>\n

              Fund Raising Chair<\/em><\/strong>Susan Moores<\/p>\n

              Fund Raising Vice-Chairs<\/em><\/strong><\/p>\n

              Finance Committee Chair<\/em><\/strong>Llewellyn Outhouse<\/p>\n

              Outreach<\/em><\/strong>Chair<\/em><\/strong>Bill Curry<\/p>\n

              Archivists<\/em><\/strong>Nancy Curry & Linda Campbell<\/p>\n

              Past Chair<\/em><\/strong>vacant<\/p>\n

              \u00a0<\/strong><\/p>\n

              Agenda approved \u00a0\u00a0<\/strong><\/p>\n

              Regrets from: John Allen, George Snow, Norma Curry, Alex Blooi, Susan Moores, Marilyn Ellis
              \nNo quorum at this meeting, so an unofficial meeeting<\/strong><\/em>
              \nMinutes<\/strong><\/p>\n

              Minutes were read and approved.<\/p>\n

              Business arising from the minutes:<\/p>\n

              Reports:<\/p>\n

              Treasurer\u2019s report :
              \nSubmitted by Bev Outhouse, Cahir Bill Curry read<\/p>\n

              Alec Blooi, Maintenance and Repairs<\/h1>\n

              SEPTEMBER\u00a02018<\/h1>\n

              \u00a0<\/strong><\/p>\n

              \u00a0<\/strong><\/p>\n

              RESTORATION AND MAINTENANCE<\/h2>\n

              REPORT<\/h3>\n

              \u00a0<\/strong><\/p>\n

              We have had a very busy and productive spring and summer. Mowing has been sporadic yet the grounds looked pretty good most of the time. It is now possible to mow 90% with the ride on. This was unthinkable just a few years ago.<\/p>\n

              In order to properly install the bricks with the QR codes we ordered 2 yards of gravel and 2 yards of to soil from Rose Valley. The gravel and top soil have delivered and dumped beside the shed. A cart was purchased from George\u2019s Truck and Tractor for hauling around the materials.<\/p>\n

              Projects to be completed:<\/p>\n

                \n
              1. rock clearing<\/li>\n
              2. clear north west side of Calvanist<\/li>\n<\/ol>\n

                Marilyn Ellis, correspondent Secretary<\/p>\n

                Membership Report<\/strong><\/p>\n

                For<\/strong><\/p>\n

                Old Stones Board Meeting<\/strong><\/p>\n

                September 24th<\/sup>, 2018<\/strong><\/p>\n

                At my last report for May 28th<\/sup>, 2018, we had 13 renewed members, 1 new member, 3 Honorary Members, and one Life Member for a total of 18 members.<\/p>\n

                On May 28, 2018 we had 2 more renewed members and 1 new member, making a total of 15 renewed, 2 new, 3 Honorary members, and 1 life Member; grand total of 21 members.<\/p>\n

                At the Port Maitland Yard Sale Day, June 2nd<\/sup>, 2018, we received 3 renewed members, 7 new members and for a total of 18 renewed members, 9 new members, 3 Honorary Members, and one Life Member for a grand total of 30 members.<\/p>\n

                During Old Stones Heritage Day Fund Raiser on August 11th<\/sup>, 2018, we had 14 renewed members and 7 new members sign up.<\/p>\n

                At the fund Raiser, George Snow was presented with a certificate, honoring him with a Lifetime Membership.<\/p>\n

                To date we have 32 renewed members, 16 new members, 4 Honorary Members, and one life Member for a total of 53 members.<\/p>\n

                Respectfully submitted,<\/p>\n

                Marilyn Ellis ~ Membership Secretary<\/p>\n

                Diane Rose ~ Membership Vice Secretary<\/p>\n

                Correspondence Report<\/strong><\/p>\n

                For Old Stones Board Meeting<\/strong><\/p>\n

                September 24th<\/sup>, 2018<\/strong><\/p>\n

                \u00a0<\/strong><\/p>\n

                June 5th<\/sup>,2018 \u2013 A thank you note, receipt for donation, and membership card sent to John Goudy.<\/p>\n

                August 11th<\/sup>, 2018 \u2013 A 95th<\/sup>Birthday card presented to George Snow (now an Honorary member).<\/p>\n

                August 16th<\/sup>, 2018 \u2013 Sent \u2018thank you\u2019 notes with receipts for income tax purposes to Pat Delaney and Melvin Perry for their donations on Heritage Day.<\/p>\n

                If there are any of our members or volunteers who need a card (sickness, sympathy, thank you, etc) please let me know\u2026by calling Marilyn at 902-649-2475 or Diane Rose at 902-649-3143. Thank you.<\/p>\n

                Respectfully submitted,<\/p>\n

                Marilyn Ellis ~ Corresponding secretary<\/p>\n

                Diane Rose ~ Corresponding Vice Secretary<\/p>\n

                OLD STONES \u2013 FUNDRAISING REPORT<\/strong><\/p>\n

                Susan Moores<\/p>\n

                OLD STONES \u2013 FUNDRAISING REPORT<\/p>\n

                MEETING SEPTEMBER 24, 2018<\/p>\n

                June 2 \u2013 Village Yard Sale \u2013 we set up the yard sale in front of the empty lot at the corner owned by Patti and Tom Durkee.\u00a0We had lots of stuff for sale \u2013 five tables full \u2013 and sold a fair bit of it.\u00a0 The weather on that day was uncertain and the sale was in doubt right up to the last minute.\u00a0 I think it had an impact on the number of people attending and also the number of tables set up to sell.\u00a0 We donated our left over items to the Yarmouth Hullabaloo and Kathyrn Smith accepted items to be stored in her garage.\u00a0 The total amount raised that day was $219.75.<\/p>\n

                August 11-12 \u2013 Heritage Days \u2013 This was a perfect day as far as weather was concerned.\u00a0 We had a good crowd who kept the grills busy where we were offering hot dogs, sausages and hamburgs.\u00a0 We had an increase in our advertising through radio CJLS, the Vanguard community bulletin board, and an ad in the Clare Shopper which was cost shared by the local businesses and 700 handouts which was distributed through local churches, door to door and posted in local businesses.\u00a0 My eyes say we had more people attend our event and eat but I am not sure it translated into more money being spent on brown bags and the auction.<\/p>\n

                The dessert cafe had a wonderful selection of desserts and we sold them by the individual serving and also as the afternoon went on we sold cakes and pies by the whole and the half.\u00a0 $20.00 for a whole cake, $12.00 for a whole pie.\u00a0 At the end of the afternoon nearly everything was sold.\u00a0 Nancy Curry, Diane Rose and Karen Messenger managed the dessert cafe.<\/p>\n

                Alex Blooi organized and ran a very successful auction \u2013 and he reports prices were about on par with other years.\u00a0 We had many lovely items donated for both the auction and the brown bag auction.\u00a0 The main auction raised $3445.60<\/p>\n

                Marilyn Ellis looked after the membership and donation table as well as tickets on a baby set donated by Bev Outhouse…she always comes well prepared with everything she needs!\u00a0 At the end of the day she had taken in $434.00.\u00a0 Included in that amount were a couple of large donations….well done Marilyn!<\/p>\n

                The heritage theme this year was Port Maitland Tourism in days gone by.\u00a0 Bill Curry printed a number of photos of tourist events over the years and we sold a few!\u00a0 They were wonderful photos and not a surprise that there was interest in them.<\/p>\n

                We hired John Grant for a few hours over the weekend to help with the set-up and the tear-down.\u00a0 This worked well.\u00a0 He volunteered during the hours of the event.<\/p>\n

                Music was provided outside by John Allan and Graham Benvie.<\/p>\n

                On Sunday, August 12 Bill Curry led a tour at the Founder\u2019s Cemetery.\u00a0\u00a0 Again, bright sunshine and about a dozen people attended.\u00a0 Well done…..donations of $38.00<\/p>\n

                An event like this does not happen without help and hard work from many people.\u00a0 On the actual day we had sixteen individuals helping and numerous volunteers who helped before the event and afterwards.\u00a0 Overall, success….<\/p>\n

                The unofficial amount raised on Heritage Days 2018 – $4925.00<\/p>\n

                For next year we have had the suggestion of the theme \u201cTransportation through the years\u201d and perhaps have a drive-through of half a dozen old cars.<\/p>\n

                Other suggestions for next year –<\/p>\n

                We increase the number of sausages on the grills \u2013 they were a big hit.<\/p>\n

                We print a list of auction items for those attending the auctions<\/p>\n

                We take in more money on the grills than the desserts \u2013 maybe should examine that<\/p>\n

                Two people should be floating the event for trouble shooting \u2013 too many things for one person<\/p>\n

                Lists for dessert donations has been reviewed and revised \u2013 as per suggestions for those who were making the calls<\/p>\n

                500 handouts would have been adequate<\/p>\n

                Date for next year \u2013 August 10-11<\/p>\n

                Respectfully submitted<\/p>\n

                Susan Moores<\/p>\n

                Fundraising Chair<\/p>\n

                Archivist Committee Report
                \nNancy Curry<\/strong><\/p>\n

                Finance Committee Chair<\/p>\n

                \u00a0<\/strong><\/p>\n

                Outreach Chair and Chair\u2019s Report<\/strong><\/p>\n

                Board Meeting<\/strong><\/p>\n

                Monday, 28 May, 2018 <\/strong><\/p>\n

                Outreach Chair and Chair\u2019s Report<\/strong><\/p>\n

                The key activities for the Outreach chair have been preparing for and helping organize the 2018 Heritage Days and the ongoing outreach efforts, including a cemetery tour set (2 in Founders) and the website.<\/p>\n

                The 3 cemeteries are in very good shape. The new signage is up and the QR codes are now all transplanted and ready to be viewed. The new \u201clong\u201d signs are up on either end of the village. We were planning two cemetery tours this summer \u2013 one held in August with Heritage Days and another in September with a Mayflower focus. Both are also tied to efforts to get listed in the Doers and Dreamers Guide for NS. The August one was attended by about 10 or so of our members and others, and was very well received, the other goes this Friday for the Mayflower Colony of NS, and we already have a half dozen people registered.<\/p>\n

                I did an interview with Eastlink for In-Focus that aired in June.<\/p>\n

                The website has now had over 207,000 hits from 114,000 visitors \u2013 and we keep on growing!
                \nGeorge Snow and I have been adding information about removals \u2013 each of the 100 or so Removals now has their own webpage, and photos of the markers will be added soon. This means that every one of the known 240 or so \u201cResidents\u201d or \u201cformer residents\u201d of our cemeteries has been documented to some extent. We are also now thinking of putting a guide to the removals in Island Cemetery, with QR codes on the list to show who was a removal. This will also help spike interest in the cemeteries in that many of these folks who were removed are family members tied to the community and the people buried in Old Stones cemeteries.<\/p>\n

                The website has had a bit of a makeover. Register.com and parent company Web.com produced a rather messy error when they locked me out of our accounts due to a billing error.\u00a0 This caused me to have a couple dozen conversations with them, but as a result the website for Old Stones is more secure. We now sit with our own completely separate account, and I\u2019m working on getting our own e-mail which might be info@oldstones.ca<\/a>. The upshot is that my photography business has gone elsewhere, but Old Stones remains local and I hope we can continue this \u2013 although I should mention, their competition made it very easy to transfer! We\u2019ll see how we do and if they can continue to serve us!<\/p>\n

                Sincerely,
                \nBill Curry \u2013 Outreach chair and Chair, Old Stones Society<\/p>\n

                New Business:<\/p>\n

                Proposed Calendar for 2018-2019<\/em><\/strong><\/p>\n

                Calendar of Events:
                \nProposed Dates for 2018\/2019:
                \nMonday 19 November 2018, 7 pm:\u00a0 Board Meeting, Port Maitland Fire Hall
                \nMonday 18 February 2019, 7 pm:\u00a0 Board Meeting, Port Maitland Fire Hall
                \nMonday 29 April 2019, 7 pm:\u00a0 Annual General Meeting, Port Maitland Fire Hall
                \nMonday 27 May 2019, 7 pm:\u00a0 Board Meeting, Port Maitland Fire Hall
                \nFriday 9 August 2019: \u00a0Set Up for Port Maitland Heritage Days (all day)
                \nSaturday 10 August 2019: Port Maitland Heritage Day \u2013\u00a0Auction, Dessert Caf\u00e9 and BBQ, \u2013 PM Fire Hall
                \nMonday 23 September 2019, 7 pm:\u00a0 Board Meeting, Port Maitland Fire Hall
                \nMonday 18 November, 2019 – 7 pm:\u00a0 Board Meeting, Port Maitland Fire Hall<\/p>\n

                Meeting adjourned at 7:45 p.m.<\/p>\n

                \n

                General Meeting\u00a0 Old Stones<\/p>\n

                Date- May 28, 2018, \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Time meeting started \u2013 7 p.m.<\/p>\n

                Number of attendance \u2013<\/p>\n

                ChairBill Curry<\/p>\n

                Vice-ChairGeorge Snow<\/p>\n

                Maintenance & Restoration ChairAlex Blooi<\/p>\n

                TreasurerBev Outhouse<\/p>\n

                Recording SecretaryNorma Curry<\/p>\n

                Corresponding & Membership SecretaryMarilyn Ellis<\/p>\n

                Corresponding & Membership Vice-SecretaryDiane Rose<\/p>\n

                Fund Raising ChairSusan Moores<\/p>\n

                Fund Raising Vice-Chairs<\/p>\n

                Finance Committee ChairLlewellyn Outhouse<\/p>\n

                OutreachChairBill Curry<\/p>\n

                ArchivistsNancy Curry & Linda Campbell<\/p>\n

                Past Chairvacant<\/p>\n

                Agenda approved\u00a0\u00a0 \u00a0yes__X_\u00a0\u00a0 no___<\/p>\n

                Regrets from: John Allen, George Snow, Dianne Rose
                \nMinutes<\/p>\n

                Minutes were read and approved.<\/p>\n

                Business arising from the minutes:<\/p>\n

                Reports:<\/p>\n

                Treasurer\u2019s report :
                \nRead by Bev Outhouse.<\/p>\n

                Alex Blooi<\/h1>\n

                Maintenance and Restoration Chair Report<\/p>\n

                The mowing season has started again. All 3 cemeteries were mowed and weed- whacked last week. Our casual labor, Brian Doan has proven to be a valuable asset.<\/p>\n

                The flags, information panels and guest boxes should be up soon. Two yards of class \u201cA\u201d gravel was ordered and delivered. This will come in handy when fixing the path and holes created by rock removal. Tree branches were removed and disposed of. This makes mowing a little easier.<\/p>\n

                Plans are underway to remove the old sandboxes that have been piled up beside the shed. Work will begin soon on the clearing of the Northwest corner of the Calvinist cemetery. Rock removal will be an ongoing chore.<\/p>\n

                Someone made rather deep ruts in path going to the lake. Repairs are underway.<\/p>\n

                Marilyn Ellis, correspondence Secretary<\/p>\n

                Old Stones<\/p>\n

                Correspondence Report<\/p>\n

                For<\/p>\n

                Board Meeting May 28th<\/sup>, 2018<\/p>\n

                May, 2018 \u2013 a Thank You card and a membership card for 2018 was sent to Joan Brown<\/p>\n

                If there are any of our members or volunteers who need a card (sickness, sympathy, thank you, etc) please let me know. Thank you.<\/p>\n

                Respectfully submitted,<\/p>\n

                Marilyn Ellis, Correspondent Secretary<\/p>\n

                Membership Report<\/p>\n

                For<\/p>\n

                Old Stones Board Meeting<\/p>\n

                May 28, 2018<\/p>\n

                As of this date we have 15 Renewed members, 1 new member, 3 Honorary members, and 1 Life Member for a total of 20 members.<\/p>\n

                Respectfully submitted,<\/p>\n

                Marilyn Ellis ~ Membership Secretary<\/p>\n

                OLD STONES \u2013 FUNDRAISING REPORT<\/p>\n

                Susan Moores<\/p>\n

                OLD STONES \u2013 FUNDRAISING<\/p>\n

                MAY 28, 2018<\/p>\n

                We have spent time over the last month working on two projects: Firstly, the Port Maitland Village Yard Sale, June 2, 2018 and secondly, Heritage Days, August 11, 2018.<\/p>\n

                The plans for the yard sale are pretty much finalized and it seems we have lots of things to sell at this event.\u00a0 We have a group of five people to work the sale, Marilyn Ellis will be on hand to sell memberships and Bill Curry is preparing a visual display of the work we are doing and will be on hand to promote the overall project.\u00a0 At this point, we hope for a good day and hopefully everyone who helps will have a good time.<\/p>\n

                Plans for Heritage Day are underway. We seem to have a good number of items for the auction and are currently working to secure brown bag auction items.\u00a0 We will also have the dessert cafe, burgers and hot dogs for sale, live music, and generally a good time!\u00a0 We will continue to finalize plans as we draw closer to the summer months and as the date approaches.<\/p>\n

                Respectfully submitted<\/p>\n

                Susan Moores<\/p>\n

                Archivist Committee Report
                \nNancy Curry<\/p>\n

                We have one addition to the materials: a copy of the Canadian Pilgrim that highlights the efforts of our preservation committee and was written by Bill Curry. The date is Spring 2018. Thanks Bill, for helping to get the word out about our work and highlighting how many of those \u201cresidents\u201d were descendants of those first colonists in America.<\/p>\n

                A helpful discussion about the storage of materials was held at the annual meeting. We will be moving forward in the next 2 months with sorting and storing materials in a more manageable format.<\/p>\n

                Submitted by Nancy Curry<\/p>\n

                Finance Committee Chair<\/p>\n

                The committee is in the process of adding Lew as another person who can sign checques.<\/p>\n

                Lew Outhouse.
                \nThere have been no changes in the investments since the last meeting.<\/p>\n

                Outreach Chair and Chair\u2019s Report<\/p>\n

                Board Meeting<\/p>\n

                Monday, 28 May, 2018<\/p>\n

                Outreach Chair and Chair\u2019s Report<\/p>\n

                The key activities for the Outreach chair have been preparing for the 2018 season and doing some prep work for the Heritage Days and the ongoing outreach efforts.<\/p>\n

                The 3 cemeteries are in very good shape. The new signage is up and the QR codes are now all transplanted and ready to be viewed. The new \u201clong\u201d signs will also go up soon. We are planning two cemetery tours this summer \u2013 one in August with heritage Days and another in September with a Mayflower focus. Both are also tied to efforts to get listed in the Doers and Dreamers Guide for NS.<\/p>\n

                I did an interview with Eastlink for \u201cIn-Focus\u201d and this will air in early June.<\/p>\n

                The website has now had over 200,000 hits from 100,000 visitors \u2013 and we keep on growing!
                \nGeorge Snow and I have been adding information about removals \u2013 each of the 100 or so Removals now has their own webpage, and photos of the markers will be added soon. This means that every one of the known 240 or so \u201cResidents\u201d or \u201cformer residents\u201d of our cemeteries has been documented to some extent. We are also now thinking of putting a guide to the removals in Island Cemetery, with QR codes on the list to show who was a removal. This will also help spike interest in the cemeteries in that many of these folks who were removed are family members tied to the community and the people buried in Old Stones cemeteries.<\/p>\n

                We have at least one new Board member. We welcome John Allan.<\/p>\n

                All of this is excellent and our work is something we should all be proud of \u2013 keeping the memory of our ancestors and their community alive!<\/p>\n

                Sincerely,
                \nBill Curry \u2013 Outreach chair and Chair, Old Stones Society<\/p>\n

                New Business:<\/p>\n

                ! We welcome the new member, John Allan. He was unable to attend this evening.
                \n2. The yard sale is all arranged. Any sale items can be dropped off June 2nd<\/sup>at 8 a.m. at the site of the yard sale at Patti Durkee\u2019s corner lot located in Port Maitland Village across from Shore Grocery.
                \n3. Heritage Day plans are ongoing.<\/p>\n

                Meeting adjourned at 8:00 p.m.<\/p>\n

                \n

                Annual Meeting\u00a0 \u201cOld Stones\u201d<\/p>\n

                \u00a0<\/strong><\/p>\n


                \n<\/strong>Date- April 23, 2018\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Time meeting started \u2013 7 p.m.<\/p>\n

                Attendance \u2013<\/p>\n

                ChairBill Curry<\/p>\n

                Vice-ChairGeorge Snow<\/p>\n

                Maintenance & Restoration ChairAlex Blooi<\/p>\n

                TreasurerBev Outhouse<\/p>\n

                Recording SecretaryNorma Curry<\/p>\n

                Corresponding & Membership SecretaryMarilyn Ellis<\/p>\n

                Corresponding & Membership Vice-SecretaryDiane Rose<\/p>\n

                Fund Raising ChairSusan Moores<\/p>\n

                Fund Raising Vice-Chairs<\/p>\n

                Finance Committee ChairLlewellyn Outhouse<\/p>\n

                OutreachChairBill Curry<\/p>\n

                ArchivistsNancy Curry & Linda Campbell<\/p>\n

                Past Chairvacant<\/p>\n

                Agenda approved\u00a0\u00a0 \u00a0yes__X_\u00a0\u00a0no___<\/p>\n

                Regrets from Alex Blooi
                \nMinutes<\/p>\n

                Minutes were read and approved.<\/p>\n

                Business arising from the minutes:<\/p>\n

                Reports:<\/p>\n

                Treasurer\u2019s report :
                \nRead by Bev Outhouse.<\/p>\n

                RESTORATION AND MAINTENANCE<\/h2>\n

                REPORT<\/h3>\n

                We have had a very busy and productive spring and summer. The new shed arrived and was put in place. The lawn mowers, gas oil and other assorted tools needed for the maintenance of the cemeteries are safely under lock and key. George Snow made 6 new boxes that will be in place before the snow flies. All the new QR codes are on the bricks and some have already found their way by the markers. Mowing has been sporadic yet the grounds looked pretty good most of the time. It is now possible to mow 90% with the ride on. This was unthinkable just a few years ago.<\/p>\n

                On a sad note, we had some vandalism in the Free Will Cemetery that was discovered on June 13 . The markers of Matilda Horton, Israel McCormack and Margaret McCormack were damaged with red spray paint. Margaret\u2019s marker was also knocked over and broken at the base. Israel\u2019s marker was also knocked over but not broken. This is the first time that any vandalism has occurred in the past 17 years. Lets hope that this will be an isolated incident.\u00a0 The RCMP, were notified and an officer came out and took photographs of the damage. These have been put on file. George and I sought advice on how to remove the graffiti. Jack Dease at Mountain cemetery was very helpful and suggested that we order a solution from Quebec that would remove the paint. We split the cost with Mountain Cemetery, as they also wanted some. The trade mark name is ELEPHANT SNOT.<\/p>\n

                Jack had some good suggestions for repairing broken markers. The markers were cleaned on July 29. Bill Curry John Alan and I spent about 2 hours with great success removing the paint. A slight red hue is still visible if you look hard enough.<\/p>\n

                The broken marker was fixed using liquid nail (Jack Dease solution) this has worked out well. All is back to normal.<\/p>\n

                In order to properly install the bricks with the QR codes we ordered 2 yards of gravel and 2 yards of to soil from Rose Valley. The gravel and top soil have delivered and dumped beside the shed. A cart was purchased from George\u2019s Truck and Tractor for hauling around the materials. We need to put together a work party to paint the shed before winter.<\/p>\n

                Projects to be completed:<\/p>\n

                1.QR codes<\/p>\n

                2.rock clearing<\/p>\n

                3.replace boxes<\/p>\n

                4.clear north west side of Calvanist<\/p>\n

                5.hire a student or casual labourer for next year.<\/p>\n

                Alex Blooi<\/p>\n

                Marilyn Ellis, correspondent Secretary<\/p>\n

                Membership Report<\/p>\n

                For<\/p>\n

                Old Stones AGM<\/p>\n

                April 23, 2018<\/p>\n

                For the year 2017 we had 52 Members; including 48 paid members, 3 honorary members, and 1 life member.<\/p>\n

                This is a new year and time to renew your membership for 2018.<\/p>\n

                Respectfully submitted,<\/p>\n

                Marilyn Ellis ~ Membership Secretary<\/p>\n

                Old Stones<\/p>\n

                Correspondence Report<\/p>\n

                For<\/p>\n

                AGM April 23rd<\/sup>, 2018<\/p>\n

                May, 2017 \u2013 11 Thank you notes sent to the Volunteers for the maintenance of the Cemeteries.<\/p>\n

                November, 2017 \u2013 13 Thank you notes were sent to the Volunteers during Heritage Day.<\/p>\n

                February, 2018 \u2013 26 Thank you notes sent to those who donated items or services for our fun raiser.<\/p>\n

                February, 2018 \u2013 a Thank you card sent to Linda and Roger Hubbard for their contribution to the<\/p>\n

                Society.<\/p>\n

                If there are any of our members or volunteers who need a card (sickness, sympathy, thank you, etc) please let me know. Thank you.<\/p>\n

                Respectfully submitted,<\/p>\n

                Marilyn Ellis, Correspondent Secretary<\/p>\n

                OLD STONES \u2013 FUNDRAISING REPORT<\/p>\n

                Susan Moores<\/p>\n

                OLD STONES ANNUAL REPORT\u00a02017<\/p>\n

                FUNDRAISING<\/p>\n

                The year 2017 was a learning curve for me as chair of the Fundraising Committee.\u00a0 I followed plans that were in place by my predecessors who already had a well organized fundraising plan in place.<\/p>\n

                Last spring we added an event by having a table at the Port Maitland Village Yard Sale.\u00a0 We had auction items left from years gone past and this seemed like a good place to clear them out and make a few dollars.\u00a0We set up on the lawn\/sidewalk by the corner lot belonging to Tom and Patti Durkee and another table at Karen Andrew’s home.\u00a0 We cleared $179.55 and sold nearly everything we had on the tables.\u00a0 We also sold memberships and raffle tickets on the lawn tractor.\u00a0 I think everyone who helped enjoyed themselves.<\/p>\n

                We sold tickets on a lawn tractor.\u00a0Selling tickets was a big effort by everyone – expecially by Alex Blooi, Roger Hubbard and George Snow.\u00a0 In addition to selling tickets to friends and acquaintances, they attended a number of local community events where they sold tickets on the lawn tractor.\u00a0 After paying for the machine we cleared a total of $1607.19.<\/p>\n

                Heritage Day on August 12, 2017 was successful in spite of a rainy morning.\u00a0 We quickly rearranged our plans of using space outside and moved everything under cover. Everyone was a good sport with the new arrangements.\u00a0 The display featured fishing and lobstering in Port Maitland \u201cin days gone by\u201d.\u00a0\u00a0 We had an overflow crowd attending the auction and had to move additional chairs for seating into the space. We had a brown bag auction, sold memberships, sold tickets on the lawn tractor, pulled pork sandwiches, hot dogs and burgers were served and musical entertainment. As usual, the dessert cafe was outstanding and in addition to selling individual servings, we sold cakes by the whole and half.\u00a0 We were practically sold out at the end of the event.\u00a0 In addition to those who baked desserts, we had a total of twenty three volunteer helpers for that day.\u00a0 The final total for this day was $4667.82.<\/p>\n

                Overall, last year was successful in terms of raising money.\u00a0 I want to thank all who volunteered to help make these events successful………this would not happen without the efforts of many hands.\u00a0 Thank you…..<\/p>\n

                Respectfully submitted<\/p>\n

                Susan Moores<\/p>\n

                Susan Moores<\/p>\n

                902-649-3040<\/p>\n

                Archivist Committee Report
                \nAnnual report for the archives committee 2017.<\/p>\n

                We have had no new material passed along to us this year. If there are any pictures of the \u201cyard sale\u201d, tractor ticket sales, or the auction\/dessert fundraiser please pass them along to us to be included in the record of events. The collection is safely stored but space is an issue in both our houses. We would like some clarification as to what you really want us to be doing for the society.<\/p>\n

                Nancy Curry<\/p>\n

                Finance Committee Chair<\/p>\n

                Lew Outhouse.<\/p>\n

                Investments are noted in the annual report by the treasurer.<\/p>\n

                Outreach Chair and Chair\u2019s Report<\/p>\n

                Board Meeting<\/p>\n

                Monday, 23 April, 2018<\/p>\n

                Outreach Chair and Chair\u2019s Report<\/p>\n

                The key activities for the Outreach chair have been preparing for the 2018 season after a great 2017, particularly the Heritage Day(s) and working on the website as well as looking for Board members who can help us carry in our efforts.<\/p>\n

                The 3 cemeteries are in very good shape. The new signage is up and the QR codes are now all transplanted and ready to be viewed. The new \u201clong\u201d signs will also go up soon \u2013 one at the junction of Highway 1 and the Richmond Road and another across from the Rose Valley location as one enters Port Maitland from the South. These signs have attracted a lot of attention when we constructed the one to the North, and hopefully this will intrigue people as to what our cemeteries are all about.<\/p>\n

                I have been contacted by the Mayflower Society and they want to do TWO articles on Old Stones \u2013 one for the summer \u201cQuarterly\u201d, and another for the Mayflower Journal. These two pieces would go to all the hundreds of members of the Mayflower Society world-wide!<\/p>\n

                The website has now had over 200,000 hits from 100,000 visitors \u2013 and we keep on growing!
                \nGeorge Snow and I have been adding information about removals – we are also now working on upgrading each of the \u201cRemovals\u201d to their own webpage, which we have just about completed \u2013 each of the 100 or so Removals now has their own webpage, and photos of the markers will be added in the Spring. We are also now thinking of putting a guide to the removals in Island Cemetery, with QR codes on the list to show who was a removal. This will also help spike interest in the cemeteries in that many of these folks who were removed are family members tied to the community and the people buried in Old Stones cemeteries.<\/p>\n

                The planning for the Heritage Days is underway after a wonderfully successful day last summer in the rain \u2013 we have some great photos to share \u2013 and we have at least one new Board member. This is excellent and our work is something we should all be proud of \u2013 keeping the memory of our ancestors and their community alive!<\/p>\n

                Sincerely,
                \nBill Curry \u2013 Outreach chair and Chair, Old Stones Society<\/p>\n

                New Business:<\/p>\n

                We have 11 Board members and can have up to 15.\u00a0 John Allen has agreed to join the Board.<\/p>\n